Catholic Health Initiatives AP Supervisor, Expense Report & Vendor in ENGLEWOOD, Colorado

AP Supervisor, Expense Report & Vendor



Field: Professional Non-Clinical

Requisition #: 2018-R0183272

Post Date: 6 days ago

This position is responsible for supervising all vendor file and expense reporting activities for the Accounts Payable Support Center (APSC). Will work with individual team members and manager to ensure that departmental quality, accuracy, productivity, and service goals are met with the guidelines of the CHI Connect Business Model.

Key Responsibilities:

  • Supervise activities for the vendor team.Duties include ensuring daily service levels are met, 1099/1042 reporting, other compliance reporting (OLG/ and periodic review of database for duplicates, merges and archiving processes.Supervise utilization of our ticket handling system (Remedy) by staff members to ensure timely response and ticket resolution.Responsibilities include ensuring staffing levels are appropriate for volumes, quality monitoring, and assisting as vendor file processor in time of high volumes and resolving escalated issues

  • Supervise activities for the expense reporting team.Duties include ensuring daily service levels are met, auditing expense reports to ensure compliance with current travel and corporate card policy.Supervise utilization of our ticket handling system (Remedy) by staff members to ensure timely response and ticket resolution.Responsibilities include ensuring staffing levels are appropriate for volumes, quality monitoring, and assisting as expense report auditor in time of high volumes and resolving escalated issues

  • Handle the daily flow of work for the assigned team; assist with the refinement of quality and productivity metrics.Provide real time direction to assigned team to ensure daily service levels are met.Establish and foster strong customer relations.

  • Analyze processes, edit/issue logs and system data to resolve issues related to vendor file and expense reports that prevent timely processing.

  • Consistently reviewing current processes and looking for process improvements.Ensure the defined strategy is realized by day-to-day operations.Build solid productive relationships with all levels of leadership and support teams.

  • Maintenance of the teams’ reference guide, business process documents and metrics.

  • Provide any necessary training to the APSC staff and/or customers related to the support center applications.

  • Working with the manager, supervisory responsibilities of non-exempt staff to include: Recruit, hire, train and provide general supervision of staff for area of responsibility.Also responsible for timely performance management and coaching and development of assigned staff.

  • Assist with audits, month end close processes and with tracking and responding to departmental statistics, as required.

  • Participate as a functional lead in system testing, ensuring that all necessary scenarios are thoroughly tested, and that testing is fully documented.

  • Participate in special projects and provide back up support for Director, Managers, and other CHI functions, as assigned.

Job Requirements/Qualifications:

  • Associates Degree in Accounting or Business or equivalent experience; bachelor’s degree is preferred.Relevant work experience may be substituted for an Associate degree.Accounts Payable certification preferred

  • Minimum of five years of experience in a high-volume AP processing environment.Prefer experience with vendor file management and expense reporting with corporate travel cards.

  • Minimum of three years supervisory experience including managing non-exempt staff.

  • Strong computer skills, especially advanced Microsoft excel/access skills including macros, add-ins and ad hoc query analysis and reporting.

  • Track record of maintaining high-quality standards and implementing quality initiatives.

  • Strong knowledge of the accounts payable functions obtained through education and/or prior work experience that will include standard AP controls, leading business practices, expense reporting compliance and 1099/1042 reporting requirements.

  • Experience with large multi-level organizations and the ability to work effectively in geographically diverse environment.

  • Superior written and oral communication skills.Appropriate communication for audience and dealing with confidential information.

  • Experience with Lawson ERP, Lawson PSA expense module, Document Imaging software (ImageNow), and MHC is preferred

  • Demonstrated experience with best practices for vendor file maintenance and expense reporting.

  • Healthcare experience is preferred

  • Superb leadership and interpersonal skills

Additional Information

  • Requisition ID: 2018-R0183272

  • Schedule: Full-time

About Us

Chances are, you’re here because you’re looking for a career offering greater opportunity, challenge and fulfillment. We’re confident you’ll find all three at CHI. As one of the nation’s largest nonprofit health systems, we offer a wealth of careers across more than 101 hospitals in 18 states. Our faith-based health system welcomes you to share in our mission of building healthier communities, whether as a surgeon in the operating room or an administrator in a conference room. When you work in a supportive environment with like-minded professionals, wonderful things happen. Learn More

Equal Opportunity Employment

Consistent with our Core Values, Catholic Health Initiatives employers are EEO/AA/M/F/Vets/Disabled Employers. Qualified applications will receive consideration for employement without regard to their race, color, religion, national origin, sex, sexual orientation, gender identification, protected veteran status, disabilitiy or any other legally protected characteristic. ​